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BCA Second semester English 2 Notes
Dealing with the Fax Messages: Key Points to Remember
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Use fax to send a printed copy of any document, especially diagrams and illustrations.
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Prepare the message on the company’s standard fax template where one exists.
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Make up a fax letterhead if necessary, including headings like To/From/Date/ Fax Number/No. of pages/Copy to/Date.
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Do not use a salutation or complimentary close on fax messages.
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Use the same techniques when writing a fax message as you would a business letter.
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Remember numbers or bullets if this would help your display.
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Sign the fax in the usual way.
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Send a cover fax with an enclosed document, and remember to indicate the number of pages being sent in total.
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Key in the fax number correctly.
Keep a copy of important documents
